Before You Transfer Records!!
The first step in transferring records to University Archivist is to contact University Archives. We can provide invaluable assistance in determining which records should be transferred, providing you with boxes and other materials for transferring, physically helping to transfer the records from your office to Jackson Library, etc.
You may contact the University Archivist directly via email or phone using the information in the contact box to the right of this page.
Transferring Paper Records
Please transfer non-digtal records to University Archives in sturdy boxes. Maintain the order in which the records were stored, and keep the papers in their original file folders. You may, however, remove them from hanging folders, but, if there is a file label with descriptive information on the hanging folder, please transfer that information to the standard file folder.
Clearly label the boxes. Include on the labels the name of your department or unit, the name and number of a contact person in your department/unit, and the total number of boxes included in the transfer. You may use a printed transfer form, or simply write the information clearly on the top of each box.
Please contact University Archives before sending the boxes to our offices on the second floor of the Main Building in Jackson Library. We may be able to assist with the transfer, or we can schedule a convenient time to meet you at the Library loading dock. Small transfers may be sent via campus mail.
Transferring Digital Records
Many records are created and maintained in a digital format. These include email, Powerpoint presentations, websites, databases, digital photographs, etc. University Archives seeks to maintain these records in their original digital format. You do not need to print your digital files and transfer them with your paper records. Instead, you may transfer these records using our Born Digital Records Management uploader tool: https://libdrm.uncg.edu/secure/upload/.
Log in using your UNCG Username and Password, and select "University Archives" as the area to which you wish to upload.
After logging in, provide a brief description of the files you are transferring. For instance, you may note that the files contain Powerpoint presentations, Word documents, and photographs of a specific event (please include the event's date!). Confirm that the contact information provided is correct. And select the collection in which the records belong from the drop-down menu. For instance, if you are uploading administrative records from the Department of History, you would select "College of Arts & Sciences," then "Department of History."
Finally, you will be transferred to a page for uploading the digital files. Press "Add Files" to select the files you wish to transfer. Then press "Start Upload" to begin the transfer process. When your files have all been uploaded, press "I'm finished uploading" to move to the log out screen.